2. EVENT DETAILS

3. EVENT LOCATION INFORMATION.

You can have a look at this Interactive Map if you want to find a location.

Map of Kinsmen Park

Please attach a detailed marked-up map of the location to be used for your event, otherwise download and mark the relevant map below and upload it again. The information required for either map is as follows:

• The location and number of tents to be erected with dimensions,
• Temporary Stage ,
• Portable washrooms,
• Garbage/recycling and
• Generator.

4. EQUIPMENT AND OTHER EVENT REQUIREMENTS

5. ON-SITE EVENT DETAILS.

Please provide information on the following:

6. WAIVER. 

Outdoor Special Event & Equipment Rental Terms & Conditions

OUTDOOR EVENTS

1. The event organizer is responsible for obtaining proper liability insurance to ensure protection against any lawsuits arising from their function/event. The City of Prince Albert recommends that Event Liability Coverage in the amount of $5 Million dollars is obtained and that coverage includes: Commercial General Liability, Third Party Property Damage/Bodily Injury, Tenants Legal Liability, and Host Liquor Liability (if applicable). All policies should also state the City of Prince Albert as an additional insured.
2. Following your event parks staff will inspect your site and if not sufficiently cleaned a fee of $200.00 will be added to your rental.
3. For all green space bookings the licensee is responsible for the set-up and take down of all personal equipment, decorations etc. and the licensee will be responsible for all clean up including garbage following the event. Please utilize the garbage receptacles at the facility or green space or contact Public Works to rent recycling or garbage receptacles.
4. Please ensure that parking is in public areas and not in residential property, on parks or green spaces. For vehicle access request contact the Community Services Department (306) 953-4804.
5. Every person who visits a park or outdoor playground must follow Government of Saskatchewan public health orders when in effect, to prevent the transmission of Covid-19.  I acknowledge there is a risk of exposure to covid-19 in any public place where people are present. By signing I assume all risks related to the exposure of covid-19.
6. Vendors at farmer’s markets or similar events are not permitted to sell alcohol, unless permission has been granted by City of Prince Albert administration.

EQUIPMENT RENTALS

1. The City of Prince Albert Community Services is responsible for delivery, setup, take down of the Kinsmen Park Amphitheatre cover, Mobile Stage and Portable Stage.
2. Kinsmen Park picnic shelters may be reserved but it is the Licensee's responsibility to be on-site with the approved rental application & permit, as the Park Staff do not place a reserved sign or hold a shelter for a group. Bylaw may ask to see proof of the booking.
3. The Licensee agrees to replace any equipment that was damaged during the rental period, excluding normal wear. Any Licensee or member of the Licensee causing damage, whether accidental or malicious, to the equipment will be held financially responsible for the repair or replacement of such damage. Failure to pay for said damages will result in the termination of further reservation until such payments have been received and the outstanding balance will go to collections after 180 days.
4. If equipment is to remain outdoors overnight, then the Licensee is responsible to book and pay for Security Services to avoid vandalism.
5. Equipment Cancellation Policy is a minimum of 3 working days prior to the start date of the rental. You will be charged in full if notice is not given.
6. The City of Prince Albert will invoice the Licensee for the full amount prior to the rental date. Full rental fees must be paid prior to equipment use. If payment is not made in accordance with this clause, the booking and future bookings may be automatically cancelled. Payment is to be made payable to the City of Prince Albert and paid at the Margo Fournier Center - 1211 1st Avenue West, Prince Albert, SK S6V 4Y8. Payment can be made with cash, cheque, credit or debit.
   Hours are Monday to Friday from 8:00 am - 12 pm, 1:00 pm - 4:45 pm. There is a $30.00 charge for NSF cheques. Past due accounts will be charged at 1.5% interest over 30 days from the invoice date.